FAQs
Is there parking available on-site or nearby?
Surface lots near the 3rd Street entrance must be reserved starting at 10 AM on the event day.
Additional parking is available at the Clay Commons Garage at 324 West Chestnut. It is located directly behind The Henry Clay with access from 350 West Chestnut Street. Event parking in the garage can be coordinated with PARC, (502) 574-4541.
Metered Street Parking is also an option, as there are many offered in close proximity of The Henry Clay but it is subject to availability.
Are there any nearby accommodations?
When planning an event at The Henry Clay, your overnight guests can enjoy the accommodations of our nearby Myriad Hotel. This former disco ball factory shines especially bright in Kentucky considering Louisville’s long tradition of making disco balls! Your guests can enjoy our revitalized urban oasis in the heart of the iconic Highlands neighborhood full of shops, bars, and restaurants. The Myriad Hotel is located just minutes away from Louisville’s urban distilleries for our bourbon enthusiasts, within walking distance of Olmstead’s beautiful Cherokee Park for our nature lovers, and a quick 5-minute drive from downtown for our business travelers. This eclectic 65-room boutique hotel from Common Bond Hotel Collection is a labyrinth of surprising spaces, reflecting the eccentric signature style of the area.
How long can my event be?
All weddings/events are a standard five (5) hours excluding setup and breakdown. Weddings with receptions are allowed a 5 ½-hour block of event time.
Additional event hours are $500.00 per hour and must be paid at least 14 days in advance with written approval from the Event Sales and Marketing Manager.
When can I access the building on the day of my event?
Clients can access the building at 10 AM on the event day complimentary. Additional access time can be purchased for a fee, pending availability.
Hospitality Suites are accessible from 10:00 AM on the event day. Earlier access is $200.00 per hour and must be requested at least 14 days in advance.
What time do I have to be out of the building once my event is over?
Events must end by 11 PM, with cleanup completed and materials removed by midnight.
Are there any restrictions when it comes to decorating due to the building’s historic status?
No tape, nails, tacks, adhesives (including “Command Strips”), or fasteners are allowed on any surface. Damage fees apply for residue or broken property. Décor must not obstruct sprinkler lines or life safety systems. Indoor sparklers, confetti, glitter, birdseed, rice, etc., are prohibited.
All décor and large items must be approved by the Event Sales and Marketing Manager and comply with state and federal building safety codes. Open flames are not allowed, only battery-operated lights are recommended. Helium balloons, fog machines, or items affecting alarm or fire suppression systems are prohibited.
What are the rules when it comes to alcohol?
Alcohol must be provided by the designated caterer and cannot be taken outside the building.
Unauthorized alcohol on the premises (including the Hospitality/Bridal/Groomsmen Suites)
will result in removal and possible event cancellation.
Will I be able to have rehearsal time before my event?
Rehearsals are not guaranteed. Rehearsals are confirmed 14 days prior to the date of the
event and are subject to availability.
Rehearsals are offered Monday through Friday.
Is there a deposit due when I book my venue space?
A non-refundable 50% deposit is required with the signed rental agreement to secure booking.
All deposits and payments are non-transferable and non-refundable.
Final payment is due 30 days prior to the event date.
What is your cancellation policy?
Cancellations within 30 days of the event require full payment.
Is smoking/vaping allowed?
Smoking/vaping is only allowed outside the building.
Is event insurance required?
A Certificate of Liability Insurance is required for all events; naming The Henry Clay/ Weyland Ventures Hospitality as additional insured for the event rental.
Can we bring our own vendors?
All catering and bar services must be from The Henry Clay’s preferred caterers or an outside vendor fee of $750 or more will be applied.
Food and beverage arrangements must go through approved caterers. No outside food or beverages are allowed without prior authorization.
What does the clean up process look like?
Standard cleanup is provided by the event caterer. Vendors must remove all décor, rentals, and equipment immediately following the event.
Weyland Ventures Hospitality is not responsible for items left behind.
Do you provide an event coordinator?
Clients must have a day of event coordinators and must provide Weyland Ventures Hospitality with contact information.
Is the venue wheelchair accessible?
Yes, The Henry Clay is both ADA compliant and wheelchair accessible.
